From Challenge to Change: Speeding Up Clinical Trials

Clinical Trials

From Challenge to Change: Speeding Up Clinical Trials

Background

A clinical trial firm initially relied on simple platforms such as Google Sheets and Google Calendar to manage patient enlistment and appointments. However, the emergence of COVID-19 highlighted the limitations of these systems, as they struggled to efficiently handle the complexities of clinical trial information, participant recruitment, and appointment coordination.

Explore this case study to discover how the firm overcame these obstacles and rose to prominence as a leading National Enroller for COVID-19 clinical studies.

Challenge

The Challenge

Certainly! Before 2019, the client used rudimentary tools like Google Sheets and Google Calendar for patient recruitment and scheduling. However, these tools had limitations. As clinical trials evolved, the firm recognized the need for a more robust solution. They transformed their processes and became a leading National Enroller for COVID-19 trials.

Data Management Challenges

Multiple recruiters relied on a shared spreadsheet to manage thousands of potential patients. Unfortunately, frequent crashes and real-time update difficulties hindered their efforts due to inadequate tools

Duplication in Patient Outreach

The pursuit of the same patient by multiple recruiters led to duplicated efforts, patient frustration, and errors in trial data.

Inefficient Trial Visit Scheduling

Careful patient scheduling was essential to manage site capacity and maintain distancing during the contagious COVID-19 pandemic. Properly timed wait periods were crucial to prevent crowding.

Solution

The Solution

Recruitment Efficiency

The customized software streamlined patient recruitment by assigning unique IDs to each patient. This eliminated recruitment overlaps and significantly improved the overall process. Additionally, screening protocols were automated, automatically qualifying or disqualifying patients, which saved valuable time and effort.

Tracking and Scheduling

The software enhanced participant tracking and appointment scheduling. It allowed for efficient tracking of participants and ensured appointments were scheduled without clashes. Site and resource capacity were taken into consideration, optimizing the process.

Scalability and Rapid Deployment

With its intuitive interface, the new system required minimal retraining, facilitating rapid scalability and the expansion of clinical trial sites. This adaptability enabled swift adjustments to accommodate evolving demands, fostering agility in response to changing requirements.

Accelerated Trial Setup

Streamlined processes facilitated quicker trial setups, contributing to accelerated vaccine development and distribution. Dream Beyond’s solution played a pivotal role in adapting to the increased number of trial participants, enabling efficient management and delivery of crucial healthcare interventions.

About Dream Beyond

Dream Beyond is a leading provider of tailored digital solutions that empower businesses to transform and thrive. With an unwavering commitment to innovation, automation, and cutting-edge application development, Dream Beyond tackles real-world challenges through advanced technological interventions. Whether it’s streamlining processes, enhancing user experiences, or driving growth, Dream Beyond delivers customized solutions that make a tangible impact

About Client

The client operates specialized clinical research facilities in Houston, Texas, focusing on vaccine testing, rheumatic arthritis drug research, and migraine treatment studies. These facilities collaborate with various stakeholders to evaluate new vaccines, develop RA medications, and explore innovative treatments for migraines. Their ultimate goal is to improve patient care and advance medical science.

Clinical Trials